Agora Portals International School is a private educational institution committed to nurturing multilingual, responsible, and well-rounded individuals prepared to thrive in a global society. Our school fosters academic excellence, personal growth, and a deep respect for cultural diversity, offering a dynamic and inclusive environment for students, families, and staff.

We are pleased to invite applications for the role of Administrative Assistant to join our team from September 2026. This is an exciting opportunity for a highly organized, proactive, and service-oriented professional to support the day-to-day operations of the school and contribute to delivering an outstanding experience for students, families, and visitors.

The successful candidate will play a key role in the reception and administration department, acting as one of the main points of contact for the school community while ensuring the smooth and efficient management of administrative processes.

✅ The ideal candidate will have:

• Graduate studies related to Administration, Business Management, Reception, Customer Service, or a related field.
• Previous experience in an administrative, reception, or customer-facing role.
• Advanced English (C1/C2/bilingual/native) and German language skills (both written and spoken).
• Spanish language proficiency.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• High level of proficiency in Microsoft Office and digital administrative tools.
• Ability to work independently while collaborating effectively within a team.
• A professional, proactive, and customer-oriented approach.
• Experience in an educational environment will be highly valued.

📌 Responsibilities:

• Welcome and assist students, families, visitors, and external stakeholders in a professional and friendly manner.
• Manage the school's reception and telephone communications.
• Provide administrative support to different departments and members of the leadership team.
• Maintain and update school records, databases, and documentation.
• Coordinate appointments, meetings, and administrative procedures.
• Support student admissions, enrolment, and related administrative processes.
• Manage correspondence, emails, and internal communications.
• Assist with the organization of school events and activities.
• Ensure confidentiality and compliance with school procedures and data protection requirements.
• Contribute to the efficient day-to-day running of the school office and reception area.

🎁 We offer:

• Permanent contract starting in September 2026.
• Part-time contract.
• Working hours from Monday to Friday, 08:00 to 14:30.
• A collaborative and enriching work environment.
• Opportunities for professional growth and development.
• The chance to work within an innovative and internationally minded educational setting.
• A vibrant and supportive international school community.

🌍 Diversity & Inclusion

We are committed to creating an inclusive and fair work environment. We proudly foster a culture that offers equal opportunities regardless of race, colour, culture, ethnicity, religion, sex, gender identity, or age. We actively support the integration of people with different abilities, promote equal access to employment, and ensure all employees have the same opportunities for professional growth and development. If you share our values and believe in the importance of diversity and gender equality in the workplace, we would be delighted to welcome you to our team.