Extra-Curricular Programme Manager

Job Purpose (Overview)

The Extracurricular Programme Manager develops a high-quality extra-curricular experience for students at the school and in the wider ICS Milan community. Extra-curricular projects include after school activities, holiday camps, weekend activities, outsourcing school spaces and more.

Key Duties and Responsibilities

Responsible for the end-to-end administration and coordination of extracurricular programme,

including onsite facilitation.

• Leverage school for extracurricular activities;
• Enrol teachers from the school into the extracurricular programme and work with them to develop extracurricular activities;
• Enrol and recruit external teachers and coaches to deliver the programme;
• Work with the school teams to promote extracurricular activities and ensure sufficient signups;
• Work with marketing team to create materials, publications, websites or other forms of media to advertise and grow extracurricular programme;
• Prepare schedules for various co-curricular and extracurricular activities;
• Prepare financial projections and reports for Head of Marketing and Head of Finance;
• Collect feedback on the extra -curricular programme from all stakeholders;
• Follows up on client inquiries and ensures client satisfaction;
• Collaborate with other partners to offer extracurricular activities at the school. Negotiates and monitors contracts with vendors;
• Develop B2B opportunities for ICS Milan to support Admissions;
• Manage risk assessments for extracurricular programmes;
• Along with the school managers, ensure appropriate insurance is in place for all programmes;
• Review extracurricular programmes for their suitability and effectiveness.
• Any other duty or responsibility related to managing the extracurricular programme, as needed;
• Carry out any additional activity as required to guarantee safeguarding of the students. Assist in any additional assignment as needed to carry out the mission of the school. 

Your profile: 

• High Proficiency in English: Exceptional written and verbal communication skills in English are essential;
• Proven experience in sales;
• Degree in Marketing, Business, Communications, or a related field;
• Ability to handle sensitive information with the utmost confidentiality and professionalism;
• Experience working in international markets and a global mindset;
• Strong organizational skills and a keen eye for detail to ensure precision in all tasks;
• Ability to thrive in a fast-paced, ever-changing environment;
• Excellent interpersonal skills and the ability to work collaboratively with cross-functional teams.